Submission decision tracker
Keep every open candidate submission in front of the client with its age against the agreed response window, so each one gets an answer: advance, decline or question.
- Industry
- Staffing, Recruiting and HR Services
- Team
- HR and recruiting
- Use case
- Recruiting and hiring
- Tags
- Client delivery Approval workflow
- Includes
- 1 database · 1 app
Template preview
Included items
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Recruiting candidate pipeline
Database · Embedded view: Varden Pay open submissions (table view) · Requires sign-in
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Dashboards
App · 2 embedded blocks: KPI: Open submissions past the response window (k-open); Chart: Open submissions by client answer (c-submissions-status) · Requires sign-in
Overview
What this template supports
A submission tracker a staffing agency shares with a client hiring manager. It shows how many submissions are open, how many are past the agreed two business day window and who owes each answer, with the rules, a send-to-answer sequence and an answers-needed list for the weekly hiring sync. It includes an embedded database view with sample records that you replace with your own submission record.
- Stats row of open, past the window and oldest wait
- Response window rules list
- Embedded submissions view filtered to one client
- Past-the-window table with the named reviewer
- Send-to-answer sequence diagram
- Answers-needed task list with owners
How to use this template
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Agree the response window and the reviewers
Write the window in business days and name one client reviewer for each open role before the first submission goes out.
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Load the open submissions
List every open submission with candidate, role, owner, status and age counted in business days to the record date.
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Mark what is past the window
Add the named reviewer and the next step to each late submission and list the answers needed before the weekly decision slot.
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Filter the view to the client
Switch the embedded view to the client you are sharing with and check that no other client's records show.
Frequently asked questions
What counts as an answer?
Advance, decline or question. A question stops the client's clock and puts the next move with the recruiter.
How is the age of a submission counted?
In business days after the day the submission was sent, up to the record date shown at the top of the page.
What does Submission decision tracker help me do?
Keep every open candidate submission in front of the client with its age against the agreed response window, so each one gets an answer: advance, decline or question.
Who reads and maintains this page?
Client hiring manager; maintained by the senior recruiter. The delivery director reviews it.
When is the page ready to share with the client?
Shared only after the embedded view is filtered to the client and every late submission has a named reviewer and a next step.
What do visitors see in the public link?
The public link opens the full page without sign-in. The embedded Recruiting candidate pipeline view and the live Dashboards blocks are separate items that need FuseBase sign-in and workspace access, so a visitor without access does not see their live records.